Freight Load Agreement
Agreement No.: _________________
Date: _________________
1. Parties to Agreement
SHIPPER (Consignor):
Legal Business Name:
_________________________________
DOT Number (if applicable):
_________________________________
Physical Address:
_________________________________________________________________
Contact Phone:
_________________________________
Contact Email:
_________________________________
CARRIER (Motor Carrier):
Legal Business Name:
_________________________________
DOT Number:
_________________________________
MC Number:
_________________________________
Insurance Certificate No.:
_________________________________
Physical Address:
_________________________________________________________________
Contact Phone:
_________________________________
Contact Email:
_________________________________
2. Load Details
ORIGIN (Pickup Location):
Full Address:
_________________________________________________________________
Contact Name:
_________________________________
Contact Phone:
_________________________________
Pickup Date:
_________________________________
Pickup Time Window:
_________________________________
Special Instructions:
_________________________________________________________________
DESTINATION (Delivery Location):
Full Address:
_________________________________________________________________
Contact Name:
_________________________________
Contact Phone:
_________________________________
Delivery Date:
_________________________________
Delivery Time Window:
_________________________________
Special Instructions:
_________________________________________________________________
COMMODITY INFORMATION:
Description of Goods:
_________________________________________________________________
Weight (lbs):
_________________________________
Dimensions (if applicable):
_________________________________
Packaging Type:
_________________________________
Number of Pieces:
_________________________________
Special Handling Requirements:
_________________________________________________________________
EQUIPMENT REQUIREMENTS:
Dry Van Refrigerated (Reefer) Flatbed Step Deck
Lowboy Tanker Container Other: ______________
Equipment Length Required:
_________________________________
3. Rate and Payment Terms
Base Rate:
$ _________________
Fuel Surcharge (if applicable):
$ _________________
Detention Rate (per hour after ___ hours):
$ _________________
Layover Charges (per day):
$ _________________
TOTAL AMOUNT: $ _________________
PAYMENT METHOD:
Check ACH Transfer Wire Transfer Other: ______________
PAYMENT TERMS:
COD (Cash on Delivery) Net 15 Days Net 30 Days Other: ______________
Payment Due Date:
_________________________________
4. Carrier Obligations

The Carrier agrees to and warrants the following:

4.1 Insurance Coverage: Carrier shall maintain continuous insurance coverage as follows:

  • Minimum $1,000,000 cargo insurance
  • Minimum $1,000,000 auto liability insurance
  • Valid insurance certificate must be provided to Shipper before pickup

4.2 No Re-Brokering: Carrier shall NOT re-broker, subcontract, or assign this load to any third party without prior written consent from Shipper. Carrier must haul the freight themselves using their own equipment and drivers.

4.3 Timely Service: Carrier agrees to pickup and deliver the freight within the specified time windows. Any anticipated delays must be communicated to Shipper immediately.

4.4 Proper Care: Carrier shall exercise proper care and handling of the freight during transportation, loading, and unloading. Freight must be secured properly to prevent damage.

4.5 Documentation: Carrier shall provide a signed Bill of Lading (BOL) at the time of delivery showing delivery date, time, and condition of freight. BOL must be sent to Shipper within 24 hours of delivery.

4.6 Communication: Carrier shall immediately notify Shipper of any delays, issues, accidents, or potential claims that may affect the load.

4.7 Equipment: Carrier warrants that all equipment used is safe, properly maintained, and suitable for the freight being transported.

4.8 Compliance: Carrier shall comply with all applicable federal, state, and local laws and regulations, including but not limited to FMCSA regulations, DOT regulations, and hours-of-service requirements.

5. Shipper Obligations

The Shipper agrees to and warrants the following:

5.1 Load Ready: Shipper shall have the freight ready for pickup at the scheduled pickup time and location specified in this agreement.

5.2 Accurate Description: Shipper warrants that all information provided regarding the freight (weight, dimensions, commodity description, special requirements) is accurate and complete.

5.3 Proper Packaging: Shipper shall ensure freight is properly packaged, palletized (if applicable), and prepared for transportation in accordance with industry standards.

5.4 Documentation: Shipper shall provide all necessary documentation including Bill of Lading, packing lists, and any special permits or certificates required for the shipment.

5.5 Timely Payment: Shipper agrees to pay Carrier the agreed-upon rate according to the payment terms specified in this agreement.

5.6 Access: Shipper shall provide Carrier with reasonable access to pickup and delivery locations during the specified time windows.

5.7 Communication: Shipper shall promptly respond to Carrier communications regarding the load and provide any additional information requested.

6. Insurance and Liability

6.1 Carrier Liability: Carrier is liable for loss of or damage to the cargo while in transit from the time of pickup until final delivery.

6.2 Continuous Coverage: Carrier must maintain continuous insurance coverage throughout the duration of this agreement. Lapse in coverage shall be considered a material breach.

6.3 Claims Process: Any claims for loss or damage must be filed in writing within sixty (60) days of delivery date or expected delivery date. Carrier shall respond to claims within thirty (30) days.

6.4 Limitation of Liability: Carrier's liability is limited to the actual value of the goods or $100,000, whichever is less, unless higher value is declared and agreed upon in writing with additional charges paid.

6.5 Force Majeure: Neither party shall be liable for delays or failures in performance resulting from acts beyond their reasonable control, including but not limited to: acts of God, natural disasters, extreme weather, riots, war, terrorism, or government action.

6.6 Exclusions: Carrier is not liable for:

  • Damage resulting from improper packaging by Shipper
  • Inherent vice or nature of the goods
  • Acts or omissions of Shipper
  • Concealed damage not noted on delivery receipt
7. Dispute Resolution

7.1 Mediation: In the event of any dispute arising from this agreement, the parties agree to first attempt to resolve the matter through good-faith mediation.

7.2 Arbitration: If mediation is unsuccessful, any disputes shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association.

7.3 Governing Law: This agreement shall be governed by and construed in accordance with the laws of _____________ (State), without regard to conflicts of law principles.

7.4 Venue: Venue for any arbitration or legal proceedings shall be _____________ County, _______ (State).

7.5 Attorney's Fees: The prevailing party in any dispute shall be entitled to recover reasonable attorney's fees and costs.

8. Special Provisions

8.1 Temperature Control (for Refrigerated Loads):

Required Temperature: _____________ °F/°C
Special Instructions: _________________________________

8.2 Hazardous Materials (if applicable):

This load contains hazardous materials
Hazmat Class: _________________________________
UN Number: _________________________________

8.3 Loading/Unloading:

Driver Assist Required Live Load Drop and Hook

8.4 Appointment Required:

Yes No

8.5 Additional Terms:

 
PLATFORM DISCLAIMER

IMPORTANT NOTICE: This agreement is between Shipper and Carrier only. The Freight Load Board platform is a marketplace that facilitates connections between shippers and carriers. The platform is NOT a party to this agreement and bears NO responsibility for:

  • Payment disputes between parties
  • Cargo loss, damage, or claims
  • Delays, failures, or non-performance
  • Contract enforcement or breaches
  • Any claims, damages, or liabilities arising from this agreement

The platform provides this template for convenience only and does not provide legal advice. Both parties should consult legal counsel for specific situations and modify this template to suit their needs.

9. Agreement and Signatures

The parties hereby agree to the terms and conditions set forth in this Freight Load Agreement.

SHIPPER:
Signature: Date: _____________
Printed Name: _________________________________
Title: _________________________________
CARRIER:
Signature: Date: _____________
Printed Name: _________________________________
Title: _________________________________
Electronic signatures are valid and binding under applicable law.

END OF AGREEMENT

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